How do I remove a user's access to the applicants for a specific job ad?

There are three user types on the EthicalJobs.com.au Employer Portal:

1. Owner

2. Full access

3. Specific job access

(See full details here.)

You can see a list of all users in your account and their current permission levels by clicking on "Manage Users" in the dropdown menu in the top right-hand corner of your browser.

Managing access to applicant data

The account Owner and all Full access users can always access applicant data for all jobs in your account, but Specific job access users can have their access to applicants added or removed by others in the account.

Here’s how access works, and how you can manage or remove it for other users.

Who can remove access to applicant data?

You can remove a Specific job access user's access to applicant data if you are:

1. The account Owner, or

2. A Full access user, or

3. The Specific job access user who posted the job ad (unless your own access has been removed).

Remove access to applicant data for any specific job ad

To update access for a job ad:

• Go to your Job Dashboard and click on the relevant job ad.

• Click on the User Access tab to see the list of which users have access to applicants:

    

• Deselect the user you want to remove access for, then click the "Save" button:

The user will no longer be able to see applicant data for that job ad.

Note that ALL users in your account can always view all of the job ads in your account, even when they cannot see the applicants for particular job ads.

Changing a user from Full access to Specific job access

If you’re the account Owner and want to restrict that to applicant data for a Full access user, you can change their user type to Specific job access.

To do this:

• Click on "Manage Users" in the dropdown menu in the top right-hand corner of your browser.

• In the User Type column, select Specific job access from the dropdown:

The user's permissions will immediately be changed, and they will lose access to applicant data for ALL jobs. You can then grant them access to applicants for specific job ads as needed.

Delete a user from the Employer Portal

Deleting a user removes their access to all parts of the EthicalJobs.com.au Employer Portal — removing their ability to create, view, or edit job ads, and access any applicant data.

Only users with the appropriate permissions can delete other users from your organisation’s Employer Portal account:

• Account Owners can delete any user.

• Full access users can only delete Specific job access users.

To delete a user:

1. Click on "Manage Users" in the dropdown menu in the top right-hand corner of your browser.

2. Find the user you want to remove in the list.

3. Click the delete icon next to their name.

4. Confirm that you want to permanently remove the user from your organisation’s account by clicking the “Remove User” button.

Note that deleting a user will NOT remove any notes that user has made about applicants, nor will it affect records of messages sent to applicants by them.